![]() ![]() If more people use it, we might see some more features developed or at least a little more nuance in how it works. I’d say it is ideal for small teams or where a single manager uses it to keep a track of their project contributors and costs. The reviews in the Xero App Store do suggest that people find it a bit basic.īut if you think of it as Xero does, as a profitability tool, you’ll see that it does add really good value to your Xero experience. Key features missing for larger teams include capacity planning, WIP reporting, and revenue recognition. It’s simply not made for that kind of project management. But if you need a full-blown collaboration and communications tool along the lines of Asana or, you will be disappointed. Use past projects to help estimate new ones. You can run project tracking reports in Xero for a summary of all your projects, including which jobs are profitable or over budget.So you can see if staff have completed their time entries, how many hours they’ve worked on a project, and whether they’re meeting their chargeable hours targets (link to that blog here). You can get reports that show chargeable and non-chargeable hours for any period.You can use a start/stop timer or just enter the amount of time manually – all without having to open up a third-party tool. You can natively record time spent on a task, so you know what to bill.There is no limit on the number of projects you can create.Other things that I like about Projects are: If you are handling everything in a very manual way, you just won’t have insight into this simple but crucial piece of information. It’s essential that you know which projects are profitable and which aren’t. If you are managing your projects in a spreadsheet, then this is going to be a huge improvement.īusinesses that work on a project basis are too often missing one vital part of the picture, visibility over the money. Projects simplifies quoting for work, getting paid, and monitoring project profitability in real time. View profitability: Monitor profit margins on a dashboard.Send customised invoices: Turn quotes into invoices for online payment.Track time and costs: Use the app timer or location-based tracking.Estimate and quote on jobs: Quickly prepare quotes based on your estimates.Xero highlights the four big features of Projects as: You have to go to your main dropdown menu button in the top left corner of Xero (where your company name is) to activate it and I think lots of people have just missed that it’s there. It’s inside Xero, but you may not have seen it’s there. I think that the fact it sits natively inside Xero is really great, as it keeps everything in one central place. Xero calls it a “profitability tool” but it is essentially a simple project management tool that lives within Xero. In this blog, I take a look at the main features, and I’ve also included a short video walkthrough to show you some of the things I find interesting about Projects (scroll to the end). Xero Projects is an optional paid module inside Xero that business owners can use to track time and expenses related to work, or projects. ![]()
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